Best Free AI Tools for Document Editing in 2025

1. AI Text Assistants

General-purpose AI assistants can rewrite paragraphs, fix grammar, and adjust tone. They are ideal for polishing emails, reports, and blog posts.

2. AI PDF Utilities

Specialized tools handle PDF conversion and manipulation:

• PDF to JPG – Convert pages into high-quality images.
• PDF Compress – Reduce file size safely.
• PDF split/merge tools – Reorganize pages without re-exporting.

3. AI OCR and Image-to-Text

Image-based documents can be turned into editable text with OCR:

• Image to Text (OCR) – Extract text from photos and screenshots.
• Mobile camera OCR – Capture documents on the go.

4. AI for Spreadsheets

AI can build spreadsheets directly from images or plain text.

• Excel from Image – Convert tables and receipts to Excel.
• Formula generators – Explain what you want to calculate and let AI create the formula.

5. AI Summarization Tools

Long-form content such as research papers and reports can be condensed into key points.

Tools like AI PDF Summary read the entire document and produce an overview that is easy to scan.

How to Combine These Tools in Your Workflow

A typical modern workflow might look like this:

1. Scan or photograph a document.
2. Use OCR to extract text or tables.
3. Convert tables to Excel for analysis.
4. Summarize the findings using an AI assistant.
5. Export polished PDFs and compress them for sharing.